Application submission

Submission of application is a request to use park space within a Regional District of Central Okanagan (RDCO) park for the purpose of operating private/commercial recreational activity (i.e. guided programs and fitness training). Application does not guarantee approval. Applications must be submitted at least one month in advance of the requested permit date.

Fee Structure for a Recreational Activity permit:

• Monthly Permit $40.00 / permit*
• Seasonal 4-month $150.00 / permit*
• Annual Permit (January to December 31 inclusive) $250.00 / permit*

*must provide or purchase $5,000,000 comprehensive general liability insurance*

Terms and conditions

• All fees must be paid at the time of booking. Payments can be made online by credit card or by cheque payable to the Regional District of Central Okanagan.
  Recreation Activity Permits have a maximum of 20 people permitted in the group activity.
• The RDCO reserves the right to cancel an event or activity due to unforeseen circumstances and will not be responsible for any costs or damages as a result of the cancellation.
• It is recommended that you read and understand Regional Parks Regulation Bylaw 1427 to ensure that your activity can be run in accordance with the regulations.
• No roping off or restriction of public access to any area within the park.
• Amplified sound is not permitted in any RDCO Regional Park – sound systems are allowed at a volume that does not disturb the peace or enjoyment of the park users in the area.
• Permit holder is required to ensure the site area is appropriate for the activity; the activity is conducted in a safe, orderly manner; the activity is restricted to the assigned area; and the event activities do not interfere with other park users.
• Permit holders have a permit to operate in designated parks; they do not have the right to a specific location or specific time. If two permit holders are at the same location at the same time, they must co-exist where possible or switch locations.
• RDCO activities/programs and booked events take precedence over private bookings, therefore if an RDCO event is in progress or booked on the space, the permit holder must move to an alternate location or stop the class.
• Permit holder is responsible for ensuring that class is operated only in a designated park.
• Staking (ground penetration) is NOT permitted.
• Any property damage which occurs during the permitted activity or during set-up or take-down is the responsibility of the Permit Holders. Damage to park property should be reported immediately. It will be assessed & repair costs billed to the Permit Holder.
• Renter is responsible for leaving areas clean and litter-free and may be billed for any cost incurred for clean-up.
• The RDCO reserves the right to cancel a permit and shall not be responsible for any associated costs or damages and will endeavor to provide adequate notice and provide alternate locations. Rental fees will be refunded for cancelled time.
• Class size must be no greater than 20 participants plus instructor
• Smoking and vaping are not permitted in any RDCO Park.
• Vehicles are NOT permitted on grassed areas or service roads at any time. Non-permitted vehicles may be towed.
• Food service is not permitted.
• The sale of goods or the operation of a concession is prohibited.
• Signage, banners or advertisements are not permitted.
• Use of structures, fences, poles, tents, stages, bleachers, portable toilets, the use of fire or fireworks, or the installation of electricity is prohibited.
• Areas where recreational activities are not permitted:
• Pedestrian pathways, walkways, sidewalks and boardwalks.
• Natural or environmentally sensitive areas including: ravines, wooded areas, sites
  of natural and/or scientific interest, areas which have undergone significant habitat
  restoration, wetlands or their buffer zones.
• On or adjacent to playgrounds, park furnishings (tables, benches, lamp posts,
  fences, fountains, etc) and water parks.

Insurance

Permit holders must obtain and maintain Commercial General Liability insurance coverage on terms satisfactory to the Regional District of Central Okanagan (RDCO). Insurance can be purchased through the RDCO or obtained from an insurance agent of the permit holder’s choosing. The District must be included as an “Additional Insured” with respect to claims arising directly or indirectly out of the use or occupation of the premises, or the activities of the permit holder, renter and/or their attendees. Policy shall provide inclusive limits of not less than $5,000,000.00 per occurrence, including Bodily Injury and/or death, and Property Damage liability, or such higher limits as the RDCO may require from time to time.

The permit holder shall provide the RDCO with evidence of such insurance coverage in the form of an executed copy of a Certificate of Insurance in a form satisfactory to the RDCO. It is the sole responsibility of the permit holder to determine what additional insurance coverage, if any, including but not limited to Workers Compensation and Participants Insurance, is necessary and advisable for its own protection and/or to fulfill its obligations under the agreement. Any such additional insurance shall be maintained and provided at the expense of the permit holder